Time & Attendance
Time and attendance, the process of tracking and recording the hours worked and the presence of employees or individuals at a specific location. It is an essential aspect of workforce management and helps organisations ensure proper attendance compliance, accurately calculate worked hours, and manage payroll efficiently. The process involves various methods and technologies to record attendance data, which can be crucial for monitoring workforce productivity, scheduling, and overall operational efficiency.
Key components and aspects of time and attendance
- Clock-in/Clock-out Systems Traditional time and attendance systems involve employees manually clocking in and out using physical time clocks or punch cards. Modern systems use electronic time clocks or biometric systems like biometric scanners, facial recognition, RFID badges or pin for more accurate tracking.
- Attendance Tracking Software Many organisations use digital time tracking software to manage attendance records. Employees may log in through self-service terminals, web-based portals or mobile applications to record their hours, apply for leaves, and view their attendance history.
- Mobile Clocking For many businesses across industries, it has become essential to have a clocking-in system for employees. This system makes it easy for employers to ensure that their employees are working the correct hours and that these hours are in line with labour law regulations and compliance. Clocking in and out of work systems also assists in ensuring the accuracy of payroll systems and employee productivity. We deep-dive into the importance of clocking in and out at work and how these systems enhance business operations and procedures. Geolocation Captures the geolocation data from all punches and check-ins on mobile. You can view this data in the employee profiles and reports. Geofencing Set geofences so that employees are only allowed to clock in clock out from the set locations. Each location can have its own radius and allowance. Make sure you pay for hours that only meant to be paid for.
- Real-Time Monitoring With advanced systems, supervisors and HR personnel can monitor attendance in real-time. This allows them to address attendance issues promptly and make informed decisions about staffing and scheduling.
- Job Costing Our job costing feature will give you the ability to manage your jobs and projects in an easy way, allowing you to identify labor costs attributed to projects or jobs by employee, department, and task-type. Easily assign pay rates to a user according to the job or project. Assign pays rates by job, user or specific rate. Dashboard displays key information about the user’s pay settings. Easily edit or delete jobs directly from the dashboard. By adding schedules to an employee, you have the ability to manage their time more effectively. Get a grasp of tardy, late out and if employee is working past their scheduled shifts. Create various types of job tracking reports that allow you to identify labor costs attributed to projects or jobs by employee, department, and task-type. Reports can be exported in PDF, excel, and CSV formats. .
- Timesheets Time sheets are used to record employees' worked hours, including regular hours, overtime, breaks, and absences. Timesheets software automates this process, making it easier to calculate and manage employee work hours.
- Overtime, Double Time and Leave Management Time and attendance systems can help track overtime, double time hours and manage leave requests, ensuring that employees are compensated correctly and that staffing needs are met.
- Compliance and Regulations Time and attendance records are vital for compliance with labour laws and regulations. Accurate tracking helps ensure that employees receive fair compensation and adhere to working-hour regulations.
- Clocking Authentication Biometric time and attendance systems use unique physiological characteristics like fingerprints, facial recognition, or iris scans to verify employee identities. This enhances security and prevents time theft, as employees cannot clock in or out on behalf of others.
- Remote Work Tracking With the rise of remote work, time and attendance systems may also include features for tracking work hours and activity in virtual work environments.
- Integration with Payroll Time and attendance data is often integrated with payroll systems. This integration streamlines the payroll process, ensuring accurate calculations based on worked hours and other relevant data.
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